Office Assistant-Job Description and Qualifications
The Office Assistant will be fundamentally responsible maintaining the office environment by answering phones,
filing, and performing special projects such as direct mail campaigns, proofreading and editing and other
office related work. Additionally, the Office Assistant will be asked to participate in special events planning
and preparation, along with contacting and managing customer data base.
Office Management:
Maintain office filing and storage systems.
Keep filing/document management system for electronic and paper
documents organized
Monitor and order office supplies.
Distribute/file all incoming mail.
Perform errands that assist daily functions: post office, bank, Staples, Kinkos, etc.
General reception duties. Return calls as appropriate, usually per request.
Staff Assistance:
Research, typing, correspondence, faxes, and filing.
Prepare PowerPoint Slides for project presentation and
update Solar Event show.
Keep updated customer contact list and assist with managers.
Qualification and Skills:
Previous experience in an office setting required
Experienced administrative professional who is dependable and highly organized with business
maturity, discretion, enthusiasm, and a positive attitude
Technologically literate with strong computer skills including familiarity with Microsoft Word, PowerPoint,
Excel and other commonly used software. Access Database skills would be a plus.
Good internet skills, including use of e-mail programs and group messaging
Good organizational skills and record keeping (attention to detail is critical)
Cheerful presence and people skills
Good oral and written communication skills
Self starter who can work independently
Skill in establishing priorities and managing workload
Ability to follow directions
